If stock is in one place, orders in another, and accounts receivable are with the accountant, it means no one knows exactly how many items are left. This uncertainty comes with a double cost: unsold goods tie up money on the shelves, and goods thought to be in stock are actually unavailable, leading to order cancellations.
At Baksoft, we don’t sell you a ready-made ERP package. We listen to how your warehouse operates, how orders are processed, and which reports you need every morning, then develop a custom inventory and order tracking system tailored to your workflow.
Why does Excel inventory tracking fail at some point?
The main issue with Excel inventory tracking isn’t formulas but synchronization. While goods are leaving the warehouse, the same goods are being sold, and the two records overwrite each other, causing the file’s numbers to diverge from reality. Once this happens, it’s hard to recover, and people stop trusting the counts, resorting to visual checks in the warehouse.
When order tracking is added, things get even more chaotic. Which orders are being prepared, which have been shipped, and when goods will arrive from suppliers become information no one can see collectively. This is the core job of an inventory tracking system: maintaining a single, accurate number even when many people are working simultaneously.
What does a custom ERP gain you over a ready-made ERP?
Ready-made ERP packages are powerful but generic. Installation takes months, consultant fees exceed software costs, and you pay separate licenses for each new module and user. More importantly, the unique process that sets your business apart is usually missing from the package, and that work ends up being done in Excel.
A custom-developed system includes only the screens you’ll use. Your warehouse flow, order approval steps, and reports are set up according to your workflow. Costs don’t multiply as user numbers increase, data stays in infrastructure under your control, and you don’t wait in line to reach someone to develop the system when needs change.
What’s included in the system?
Inventory and warehouse management
Product cards, variants, unit conversions, and multi-warehouse structure. You can instantly see how many items are in which warehouse and on which shelf. Automatic alerts and order suggestions are provided for products reaching critical levels.
Counting and movement with barcode
Goods receipt, transfer, shipment, and counting operations are done with a barcode scanner or phone camera. Manual entry errors are eliminated, and year-end counting takes minutes instead of days.
Order tracking
Sales orders are tracked step by step from entry to delivery. Prepared, incomplete, and shipped orders are visible separately. On the purchasing side, you can track when orders will arrive and which parts have been received.
Accounts receivable and suppliers
Debt and credit status, payment due tracking, and payment history by customer and supplier. Supplier price lists can be compared, and purchasing decisions are made based on numbers.
Batch, lot, and expiration date
Batch-based traceability is ensured for food, medical, and chemical products. Stocks nearing expiration are alerted in advance, and recalls can be done with a single report when necessary.
Reporting
Inventory turnover rate, dead stock, product profitability, supplier performance, and periodic sales comparisons. Managers see which products are profitable and which tie up capital, not through estimates but through numbers.
Integrations
Your e-invoice and e-dispatch provider, accounting software, e-commerce site, and marketplace stores are connected to the system. When a sale occurs on one channel, stock is updated across all channels simultaneously, eliminating the risk of selling the same product twice.
Which businesses use it?
We’ve developed systems for dealer order screens in wholesale and B2B trade, recipe and raw material tracking in production, inter-branch stock visibility in retail, batch tracking in medical and dental supply, and multi-channel stock synchronization in e-commerce. While products differ, the core need is the same: knowing what you have and where it’s going at any moment.
How does the process work?
First, we map out your current flow. Where goods enter, whose hands they pass through, and where information is lost—we discuss these on-site. Then, we finalize screen drafts and scope, and provide a fixed-price quote. During development, we regularly show working versions. At delivery, we transfer your existing product, stock, and accounts receivable data into the system and provide separate training for your warehouse and sales teams.
We usually implement the system in phases. First, inventory and orders become operational, and as the business adapts, accounts receivable, purchasing, and reporting are added. This way, your business doesn’t halt, nor does your team face a new software all at once.
How is the price determined?
We don’t charge monthly license fees per user. The price is project-based, determined by the modules, integrations, and data transfer size you need, and fixed upfront. A simple inventory tracking panel for a single warehouse and a structure involving production and multi-channel sales won’t have the same budget, so we provide a clear figure after understanding your needs. The initial meeting and preliminary analysis are free.
Frequently asked questions
Is ERP the same as an inventory tracking program?An inventory tracking program only manages product entry and exit. ERP combines inventory, orders, purchasing, accounts receivable, and reporting in a single system. Most businesses start with inventory tracking and add other modules as needs grow.
Can our existing inventory and accounts receivable data be transferred?Yes. Your Excel files or records from your current program are transferred into the system. This is a standard part of the delivery process.
Does it work with our e-invoice and accounting software?Yes. We integrate with common e-invoice providers and accounting software. If your program has API support, the connection is seamless; if not, we define an alternative transfer method.
Is a barcode scanner mandatory?It’s not mandatory but recommended. The system works with manual entry. Using barcodes significantly reduces counting time and error rates. If you don’t want a separate device, a phone camera can also be used.
Is our marketplace stock updated automatically?Yes. Two-way synchronization can be established with marketplaces and your e-commerce site. When a sale occurs on one channel, stock is updated across all channels.
Will our warehouse team struggle to use it?We keep warehouse screens simple, with daily tasks done in a few clicks. We provide on-site training at delivery and stay with you during the first weeks.
If you want to streamline inventory and order tracking, let’s first discuss your current flow. Explain your needs, and together we’ll determine the right scope and a clear price.